Prepare spare parts for the specific machine
Filters, seals, sensors and wear parts may differ by engine version, compressor, rock drill, rotary drive, controller, market and year of manufacture. A kit labeled only with the machine model may contain the wrong parts. Build the list from the serial number and the nameplates of the installed components, then verify each part number against the correct manual or supplier catalog.
Prioritize parts needed for commissioning and early maintenance, then select critical spares with the destination’s lead times in mind.
Collect identity information before requesting a quote
Photograph the machine serial number plate, engine nameplate, nameplate of the compressor or rock drill, where fitted, hydraulic pump and motor nameplates, controller version, and any replaced-component labels. Record the stated year but keep it separate from the verified identity. Request the parts manual and the operation and maintenance manuals in the available languages.
If any component has been replaced with a different version, update the parts list to reflect the installed component. The original manufacturer's list alone may no longer describe the machine. Attach photos to the purchase record so the destination team can resolve any follow-up issues.
Prepare a commissioning service kit
When each used machine is delivered, the first maintenance service should be scheduled based on the inspection results and the transport duration. Common items include engine oil and fuel filters, hydraulic return or pilot filters, applicable compressor filters, air filters, belts, hoses, coolant-related components, grease and specified fluids. The exact quantities depend on the machine and the first maintenance interval.
Do not ship unverified oils or chemicals simply because they are on hand. Confirm the destination's import regulations, shipping restrictions and correct specifications. In some cases, it is better to source oils locally and ship only machine-specific filters and hardware.
List consumables, wear parts and critical spare parts separately
Estimate consumable needs from the machine, working conditions and planned operating hours: depending on the machine, this includes drill bits, teeth, grippers, rods, couplings, shank adapters, hammer components, dust filters or wire-rope-related parts. Inspect wear parts regularly and measure them as needed, for example track components, wear strips, seals and feed components. Critical spare parts are selected because their failure could stop the machine and the lead time would be unacceptable.
- Commissioning: correct filters, belts, commonly used hoses, seals and repair hardware
- Drilling system: tools and wear parts matched to the diameter, thread, and hammer or rotary-piling drill rod
- Electrical: a set of field-proven key sensors, relays and connectors
- Hydraulics: seal kits and wear-prone hoses found during inspection
- Safety and access: alarms, lights, wiper components, steps, guards and emergency-stop items
- Documentation: parts manuals, wiring and hydraulic diagrams, maintenance procedures and codes
Let the inspection results change the parts list
A fixed kit created before inspection may miss real risks. If the inspection finds aging hoses, cylinder leaks, worn wire rope, damaged drill rod racks, or poor dust collection, add the confirmed repair items and decide whether to complete the work before shipment or provide support at the destination.
For refurbished machines, request a list of replaced parts and supporting evidence. Do not blindly buy duplicate parts, but do keep critical seals and service parts for the replacement components that have been installed. For original machines that have been stored for a long time, pay extra attention to rubber parts, batteries, fluids and corrosion.
Plan packaging, customs clearance and spare-parts management
Mark the machine stock ID, part number, description and quantity on each package. Take photos of the opened package and the final sealed package, then attach the list to the shipping documents. Keep high-value electronics dry and protected. Confirm whether batteries, oils, aerosols or other restricted items can be shipped via the selected shipping method.
Designate a person responsible for the spare parts records at the destination. The list should show where each part is stored and when it is used. Without controls, an expensive emergency kit may be misplaced or consumed during routine maintenance before the first critical failure.
Request parts support in the machine inquiry
Please provide the country, how remote the site is, the machine model, serial-number evidence, planned annual operating hours, and the local dealer's capabilities. State which consumables are already available locally and the acceptable downtime for key failures. This allows the supplier to prioritize the kit configuration rather than simply scaling it up.
GLOBMACH can prepare a spare-parts list from the inspection findings, installed component details and export packing requirements. Confirm pricing and availability before loading.
