Write the requirement before opening the market
A good purchase begins with the job, not with hundreds of listings. Define application, diameter, depth, geology, production target, site access, emission requirement, preferred brands, budget, delivery date, country and nearest port. List the tools, compressor, Kelly bar, rods, hammer or spare parts required with the machine.
This requirement becomes the comparison standard. Without it, suppliers will send what is easy to sell and the buyer will spend time comparing unrelated machines. If project information is incomplete, state what is unknown so the shortlist can carry clear assumptions.
Shortlist exact units, not catalog labels
Every candidate should have a stable stock ID, current location, model and serial evidence, year claim, hours claim, configuration, image set and availability status. Model-level photos are not enough. Ask the supplier to show the exact unit with a written or spoken stock reference in a current video.
Remove candidates that cannot meet the project or cannot provide basic identity. A shortlist of three comparable units is more useful than thirty links. Keep a record of why each machine was included or rejected.
Verify identity and ownership before condition
Request the machine serial plate, engine and major-component plates, seller company information, location and any ownership or purchase documents reasonably available. Check whether the serial identity remains consistent across photos, video, quotation and contract. If the stated year is inferred rather than documented, label it as a claim.
Identity does not prove good condition, but condition evidence without stable identity can belong to another machine. Keep both tracks separate and require any substitution to restart the relevant checks.
Inspect in layers instead of making one expensive trip
Begin with a structured live video: cold start, walkaround, displays, major functions and known defects. If the candidate remains suitable, use an independent or buyer-appointed on-site inspection. For high-value or rebuilt equipment, add oil analysis, pressure tests, measurements and a work demonstration where safe and practical.
- Keep the stock ID and serial plate visible in the evidence set
- Record seller claims separately from inspector observations
- Test the functions that create the highest repair exposure
- List defects, unresolved points and the agreed remedy for each
- Repeat changed or repaired items before final acceptance
Normalize the quotation and contract
A comparable quotation states exact unit, configuration, included tools and accessories, repair scope, inspection status, price basis, payment terms, delivery time, export preparation, documents and exclusions. Clarify whether the price is ex-yard, FOB, CFR, CIF or another agreed Incoterm and name the port.
The contract should attach the stock identity, major configuration and agreed condition or remedy list. Avoid vague promises such as 'good working condition' when specific tests and inclusions can be written. Use payment milestones that correspond to verifiable events and follow appropriate commercial and legal advice for the transaction.
Define acceptance before the deposit
Write down which evidence must be accepted before each payment: identity documents, live-video result, third-party inspection, agreed repairs, final function check and loading verification. Name who can approve a deviation and how it changes price or delivery. This prevents an unresolved inspection point from becoming an argument after the machine is already committed to transport.
Also define the expiry of the quotation and reservation. Used equipment can remain for sale until a deposit is received, but the buyer should never assume that a similar replacement is automatically acceptable. If the exact unit changes, restart identity, condition and scope checks for the replacement.
Treat loading as a second identity checkpoint
Before loading, verify the exact machine again, photograph serial identity and condition, and check that included tools and parts are present. Record dismantling, lifting, packing, container or vessel placement and final seals. The packing list should identify separate components and packages.
Measured dimensions and weights are required for heavy rigs. Confirm crane capacity, lifting points, transport frames and destination assembly needs. A successful inspection can still be undermined by poor dismantling or shipping damage.
Plan commissioning before the vessel departs
Assign the destination team, crane, transport, assembly tools, manuals, filters, fluids and critical spares. Share loading photographs and dismantling notes with the team. Agree how remote technical support, replacement parts and defect claims will be handled after arrival.
GLOBMACH's role is to turn your project into an exact-unit shortlist, coordinate evidence and inspection, and support export preparation. Send the requirement and destination first. A fast inquiry is one that makes the next decision clear, not one that receives the largest number of machine photos.
